WaW Wedding Tip Sheet: Having an Outdoor Ceremony?
It’s summer! Beach time! It’s also a great season to have outdoor ceremonies.
So here are some tips you can check out if you’re raring to have that outdoor ceremony you’ve been thinking of for so long.
-
- Remember that our summers are scorching hot. So avoid choosing to start the ceremony at 3PM. Invitation time should be at 3:30PM so that by the time you’re about to march at 4PM, it would be possible for people to sit down already on the seats and they can actually march without getting skin cancer. By the time you end, i.e. your recessional around 5:30PM, you will have enough time for pictorials as a couple.
- It’s a kind gesture to have cold water bottles waiting for guests upon arrival at the ceremony area. You can add foldable fans as well or cardboard fans with your ceremony programme.
- If you want to have an early ceremony, i.e. a 2:30PM invitation time, but you’d rather not have a tent or if you’re not sure if the heat will be bearable by the time you want to march, you can give umbrellas as giveaways. They will double up as protection from the sun.
- Have lots of cold drinks available at the cocktail area after the ceremony. You can even have ice cream or canapés that have cold toppings so that the guests will feel refreshed while eating them.
- If you can help it, avoid having both the ceremony and reception outdoors. That way, guests have a chance to cool down also. Since the reception is longer, I would suggest having it indoors, especially because insects tend to come out at night and if it’s summer, the weather won’t be comfortable even if the sun has set already. It will still be warm — difficult for guests wearing formal clothes.
- Your invitation should clearly state the venue and have an illustration of suggested clothes and footwear that would be comfortable for the garden or beach ceremony you wish to have. You’d rather not have godmothers showing up wearing stilettos or super beaded dresses that would make them feel even more warm than it already is.
- Your attires as bride, groom, and entourage should match the weather of the day. It’s going to be warm so light and airy clothes are best. Avoid heavy and dark fabrics that will make you sweat all throughout.
- Have lots of industrial type coolers so that you can still feel comfortable while having the ceremony/reception outdoors. Four units, i.e. one for each corner, will not suffice.
- Visit the venue a year before your big day and a few days before your big day so you are sure your area for ceremony would be the most comfortable area for the guests. I know venues like The Mango Farm give specific areas depending on the month you’re getting married but if yours is a venue that just gives you the freedom to choose without giving advice, then you should visit and really check which area has morning sun so that your afternoon event will not be too affected by the sun’s direct rays.
- Avoid confetti blasts during the recessional. You don’t want to affect the grass or the sand with your confetti. Petals are biodegradable so they are fine for your petal shower after the ceremony and group pictorials. You can also use ribbon wands or bubble guns so you don’t end up causing the sand to look dirty after your recessional.
- Mention your outdoor ceremony to your florist so he or she can choose flowers that can withstand the heat of the sun.
- Do not forget to book a sound system supplier for your outdoor ceremony. Some take for granted that the sound system can just transfer from the ceremony to the reception area and vice versa. Lots of wires to deal with, so they can’t just transfer. You need a group for your ceremony and another one for your reception. Give your musicians’ needs to the sound system provider so that your musicians can be properly heard during the ceremony.
Aside from all the physical preparations, one must also prepare for the actual ceremony. Have the pastor’s programme printed for your coordinators and musicians so they can follow and anticipate what will happen next. Example: while pastor is giving his pieces of advice, the coordinators can already prepare the ring bearer because he will be called to bring the rings next according to the programme given by the pastor. Remember that pastors have the freedom to create their own ceremony programmes so this copy is so important for coordinators and musicians to be prepared for what will happen next. As a couple, you should also prepare for your personal vows and honouring of parents segment. That way, you won’t ramble and end up merely crying and crying there in front. You owe it to God and to these special people to prepare for the moments when you’d have control of the microphone.
Read more of Darlene Tan-Salazar’s WaW Wedding Tip Sheet articles at weddingsatwork.com/category/waw-wedding-tip-sheet/.
Photo Credits: John Kenneth Alejo and Wynndee Penolio. Photography by We Are Seekers.
About Darlene Tan-Salazar, W@W Supplier of Year (2015):
Darlene started out as a Planner/Coordinator of Perfect 10 Weddings. Since she needed more time for family matters, she opted to focus on emceeing, and has since started “The Wedding Tip Sheet“, a Facebook page that tackles the practical points in planning a wedding.
